Digital Payroll and salary accounting
Are you looking for a smart solution for digital payroll that saves time and avoids errors?
cleverlohn combines an HR platform with personal service: digital, legally compliant, and with a dedicated contact person.
“cleverlohn offers us expert support, direct communication, and a reliable process. Outsourcing our payroll was the right decision for us.”
Frannz-Club
Managing Director
"What I appreciate most is the prompt response. For any questions, we are guaranteed to receive a clear answer on the same day. Cleverlohn thinks proactively and follows up on timesheets before errors can occur."
Vanessa W.
Management & Operations (3 locations)
What is a digital payroll?
Digital payroll means everything is done online instead of on paper. You create, save, and send payrolls directly via a modern web app. The content remains the same as with traditional payroll, just significantly faster and simpler.
The difference from traditional payroll?
Less effort, more clarity.
- No printing, enveloping, or mailing
- Employees simply download their statements themselves
- All GDPR-compliant, secure, and auditable at any time
- Perfect for companies looking to significantly reduce their workload
Is digital payroll mandatory?
In short: Digital payroll statements have been recommended and officially permissible since 2025. So you no longer have to issue paper documents. Companies are allowed to provide statements entirely electronically, as long as employees can access them at any time.
What does that mean for you?
- Payroll statements can be conveniently provided via portal or app.
- Employees download their documents themselves without additional administrative effort.
- Brief consent from employees is recommended to ensure all processes are properly documented.
Even with digital payroll, a few clear requirements apply:
- GDPR-compliant storage
- Archiving
- No transmission paths that leave data unprotected
cleverlohn meets all these requirements and ensures that your digital payroll remains secure, clearly documented, and auditable at all times.
Payroll statements provide digitally.
Here's how it works!
With cleverlohn, the digital provision of your payroll statements runs smoothly. After the trial run and final creation, the documents automatically land in the employee portal. Exactly where they belong.
This eliminates the entire paper process: no printing, no stuffing envelopes, no postal delivery. You save time, reduce sources of error, and have the assurance that all documents are distributed correctly.
These are the Advantages of a digital payroll:
Digital payroll simplifies your entire process. Workflows become leaner, recurring tasks are automated, and you save both time and money. A small step for you, a big boost in efficiency for your company. You save resources and can focus on your company's core business.
- Time Savings: Up to 80% less effort through automation and integrations.
- Cost Savings: No printing, postage, or storage costs, and avoidance of fines.
- Mobile Access: Employees download statements themselves via app or portal.
- Security: GDPR-compliant and GoBD-compliant accounting.
- Sustainability: less paper = environmentally friendly.
- Scalability: From 1 to 250 employees. cleverlohn grows with you.
In 3 simple steps for digital payroll
We make getting started incredibly easy:
The data is transferred once. After that, everything runs automatically. No failures due to vacation or illness.
- Step 1: Transfer data.
Employee questionnaires are a thing of the past. We retrieve all master data from your previous payroll system. Invite your employees to digitally enter their master and movement data. Everything is done in minutes. - Step 2: Use the platform.
Easily record all working hours, absences, and special payments online. - Step 3: Receive payroll.
We create, review, and deliver your payroll digitally. Your employees can easily download their payroll documents themselves.
Our All-Inclusive Package: Everything you need, starting from €13 per payslip.
cleverlohn is more than just payroll processing: Payroll service & HR platform from a single source. No extra costs. No surprises. All-inclusive.
Personalized Support
If you have specific questions, simply reach out to your dedicated payroll specialist directly via email, chat, or phone.
Payslip
online
Empower all employees to manage their personal data and download their payslips.
100% Transparency, Anytime
Deadlines, confirmed monthly closings, processing statuses, and payroll-processed employees in your calendar overview.
Flexible Master Data Management
Not every month is the same. Easily record all working hours, absences, and special payments online.
Timely Reminders
We send you reminders to approve all relevant data, ensuring we can process payrolls on time.
Involving your tax advisor
We handle the integration of your tax advisor and create the interface for a smooth process.
Reliable payroll with cleverlohn.
One price for everything.
Our All-Inclusive Price: As simple as cleverlohn
Always budget with confidence. No base fee. No additional costs.
cleverlohn
- Dedicated payroll specialist included
- All HR software features included
- Employee access included
- Base priceincl.
- Employee registration and deregistrationincl.
- Certificates, such as employment certificatesincl.
- Annual reportsincl.
- Communication flat feeincl.
Other providers
- Personal payroll accountant included
- All HR software functions included
- Employee access included
- Base price18 €
- Onboarding and offboarding of employees18 €
- Certificates, such as employment certificates15 €
- Annual declarations20 €
- Communication flat rate15 €
Keep costs in check with cleverlohn.
Frequently Asked Questions for outsourcing payroll
Which documents are provided to employees digitally?
Which documents are provided to employees digitally?
All legally required payroll documents are provided by us in the cleverlohn web app:
- Payslip
- Social security notifications
- Wage tax statement
Your employees download their own documents, saving you the effort of distribution.
Is digital payroll permitted without printing?
Is digital payroll permitted without printing?
Yes! Printing is no longer necessary. Digital payroll is permitted and perfectly sufficient as long as it is provided in a complete, unalterable, and GDPR-compliant manner. Employees must be able to access their statements themselves via the portal or app. If needed, employees can export or print them out at any time. cleverlohn meets exactly these requirements.
How is data protection handled with digital payroll?
How is data protection handled with digital payroll?
With cleverlohn, your personnel data is reliably protected. You work in full compliance with the GDPR and receive GoBD-compliant statements. All documents are stored centrally in one place, so you always have a clear overview.
Where do digital payslips go and where do I store them?
Where do digital payslips go and where do I store them?
In the cleverlohn portal.
Can employees view their payslips online?
Can employees view their payslips online?
Employees get their own access to our web app and can view their payslips anytime, anywhere.
Why should I choose cleverlohn?
Why should I choose cleverlohn?
cleverlohn means: real experts, structured processes, and a team that goes the extra mile for your payroll accounting.
Click here for the Payroll App
The central hub for your payroll
What other companies say About cleverlohn.
Fahrwerk GzR
Mehr als zufrieden endlich eine Lösung für die Lohnbuchhaltung gefunden zu haben. Reaktionszeit stets innerhalb von Minuten und für die verschiedensten Fälle und Angelegenheiten mit den richtigen Antworten bereit stehend. Weiter so!
Geschäftsführer der KNH
Die Idee von cleverlohn war für uns ausschlaggebend – jung, dynamisch und digital. Dieser Ansatz hat uns überzeugt, weil wir immer nach einer sauberen, digitalen Lösung gesucht haben. Wir sind happy mit der Entscheidung, das extern zu machen.
lexhub
Wir haben mit cleverlohn seit über einem halben Jahr eine super Erfahrung gemacht. Immer pünktliche und korrekte Lohnscheine, sofortige Hilfe bei Fragen durch das Team, sowie wie ein einfacher digitaler Zugang mit allen Informationen ermöglichen uns mehr Zeit für strategische HR-Fragen.
spized
Wir schätzen den Einsatz von cleverlohn und unserer persönlichen Lohnbuchhalterin sehr und sind froh, dass wir jetzt endlich jemanden haben, der wirklich Ahnung von dem hat, was er tut.
Debtist
Die alte Lohnbuchhaltung war unglaublich intransparent und hat uns viel Zeit gekostet. Bei cleverlohn haben wir jetzt eine acht- bis zehnfache Zeitersparnis und deutlich weniger Aufwand.
Payroll handled? Talk to us now
We advise you personally, professionally, reliably, and cost-effectively.
Your team is ready.