Custom sportswear meets accurate payroll

The challenge

Before switching to cleverlohn, spized faced major payroll challenges. An external tax firm handled payroll, but the person responsible was not a trained payroll accountant. “The problem before was really that hardly any payslip was correct,” says Linda Strauch. Often several people, including herself, were involved in payroll without the necessary expertise. “In the end, three of us, including me, tried to somehow get it all done with dangerous half-knowledge,” she recalls. The result was numerous errors that still need correcting. “Now, nine months later, we're still correcting errors from the start of the year. That would come back to bite us badly in an audit,” Linda adds.

The switch to cleverlohn

The first introduction to cleverlohn took place in May 2024. “They showed us the software and explained where to find everything,” Linda Strauch recalls. The first payroll run through cleverlohn took place in June. Since then, payroll has been handled entirely through cleverlohn. At the start there were still a few minor transfer errors caused by the faulty data. Finding those errors was no longer spized's responsibility, though. “The cleverlohn team could tell us exactly where information was still missing and what we had to add,” Linda explains. This targeted support makes a big difference, as the team now knows exactly which steps are needed.

The solution

With cleverlohn at its side, spized can finally run payroll correctly and efficiently. One key advantage is that every employee now has their own access to the software. “What's obviously a huge advantage is that everyone simply has access. I no longer have to send payslips all over the place by email,” Linda Strauch explains. Everyone can view and manage their documents on their own. They can also change their data themselves. This makes the time-consuming exchange of payslips by email unnecessary. Recording absences has also become much easier. “Now we can at least enter absences such as holidays or sick leave,” Linda adds. The team found the support from the cleverlohn team especially valuable, particularly from their personal contacts. “The team was really great. They could tell us exactly where information was still missing and what we had to add,” Linda stresses.

The result

“That month, one employee received a correct payslip for the first time,” Linda Strauch reports with relief. Working with cleverlohn has cut the time spent on payroll considerably. The team can focus on the core business again. Even though the company has grown to 43 employees, payroll now runs efficiently and without errors.

Recommendation

Linda Strauch is convinced: “For start-ups and smaller companies, cleverlohn is the perfect partner.” Its ease of use and the digital availability of all documents make cleverlohn an ideal solution for companies that want to handle their payroll accounting simply and professionally.